COVID Protocol

Safety is a core value of CSI. To that end, CSI and the hotel are taking proactive steps to ensure your health and safety and minimize exposure to the COVID-19 virus during the CSI National Conference for all participants. Understanding there continues to be an inherent risk in attending mass gatherings due to the contagious nature of bacterial and viral diseases, each person should evaluate their risk of such exposure or infection before attending the CSI National Conference. The current policies are noted below but we will continue to evaluate the situation and make adjustments in accordance with local, federal and CDC recommendations.

GENERAL

  • Counters, laptops, printers, tables, chairs, handrails, doorknobs, bathroom sinks, toilets and other furniture/equipment/areas with high traffic will be wiped down with antiviral and antibacterial agents frequently throughout the day by the hotel throughout the meeting space.
  • Participants are always requested to wear a mask when on hotel property and outside of individual sleeping rooms, except to eat and drink.
  • The event will be conducted under a “no hugs, no handshaking” policy throughout the meeting area, including common areas, exhibit hall, meeting rooms and at social/meal functions.
  • Signage to encourage pandemic-aware behavior will be posted throughout the meeting area.

PRIOR TO EVENT

  • Provide emergency contact information to CSI during your registration process.
  • Consider whether you may fall into one of the “higher risk” categories identified by public health officials before applying for the event.
  • Do not travel if you are ill or not feeling well. Contact Mary Quigg (703)-380-2977 or Quigg@conferencedirect.com

REGISTRATION

  • CSI staff will always wear face masks when interacting with participants.
  • Contact-free credentials will be provided.

KNOWLEDGE EXCHANGE ROOM

  • Wider aisles between tables to ensure each delegates ability to maintain proper physical distance.
  • One-way aisles to manage flow of traffic in a clockwise direction.

MEETING ROOMS

  • Chairs in meeting rooms will be set to allow proper social distancing.
  • Hotel staff will wipe down all high-touch/high-traffic areas frequently throughout the day.

FOOD/BEVERAGE

  • All food service will be either pre-packaged or plated meals.
  • Coffee stations will be staffed with attendants.
  • Seating at round tables during meals will be reduced from ten per table to four per table.
  • Handwashing/sanitizing stations will be placed in all rooms where food is served.

HOTEL

  • The hotel has implemented a health screening program for all employees.
  • The hotel has re-trained the entire hotel staff on proper cleaning/disinfecting procedures, personal behavior, and use of personal protective equipment (PPE).
  • The hotel is conducting frequent water and air containment testing to ensure proper ventilation and filtration.
  • Hand sanitizer is provided at multiple locations in the hotel, including throughout the meeting area.
  • Queue spacing marks have been placed at all bars, restaurants, and retail locations to identify and encourage appropriate social distancing.
  • The hotel has implemented an aggressive cleaning/disinfecting schedule for all public and “high touch” areas.
  • Social distancing procedures have been implemented throughout the hotel.
  • Restaurants and other public areas have reduced their maximum capacities to allow for appropriate distancing based on state and local ordinances.
  • Hotel employees will not enter occupied rooms, including guest room attendants.

ADDITIONAL INFORMATION

  • Should you become ill during the event, self-isolate and advise Mary Quigg at (703)-623-7304 or Quigg@conferencedirect.com.
  • Contact a local emergency room or urgent care center for instructions.
  • Practice good hygiene by washing your hands frequently or using sanitizing stations that will be located throughout the hotel.
  • CSI will continue to work with the hotel and local jurisdictions and will make modifications to ensure the health and well-being of all attendees.

Click here for Nashville's COVID-19 policy. As of Friday, May 14, all COVID-19 capacity limitations will be lifted, however the indoor mask mandate remains in effect.